Privacy Policy
Last updated: November 3, 2025
Introduction
Ethio-Swiss Bright Future Kindergarten & Elementary School (ESBFKES) is committed to protecting the privacy and security of personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard information from students, parents, staff, and website visitors.
Information We Collect
Student Information
We collect student names, dates of birth, contact information, academic records, health information, and emergency contact details necessary for enrollment and educational purposes.
Parent/Guardian Information
We collect parent/guardian names, contact information, employment details, and financial information for billing and communication purposes.
Website Usage Data
We may collect IP addresses, browser types, device information, and website usage patterns through cookies and analytics tools to improve our website experience.
How We Use Your Information
We use collected information for the following purposes:
- Providing educational services and managing student enrollment
- Communicating with parents and guardians about school matters
- Processing tuition payments and managing financial accounts
- Ensuring student safety and well-being
- Improving our educational programs and services
- Complying with legal and regulatory requirements
- Sending newsletters and updates about school events (with consent)
Information Sharing and Disclosure
We do not sell, rent, or trade personal information. We may share information only in the following circumstances:
- With parents/guardians regarding their child's education and well-being
- With authorized school staff who need the information to perform their duties
- With educational authorities as required by law
- With healthcare providers in case of medical emergencies
- With service providers who assist in school operations (under strict confidentiality agreements)
- When required by law or to protect the safety of students and staff
Photo and Media Consent
We may take photographs and videos of students during school activities for educational purposes, promotional materials, and our website. We obtain explicit written consent from parents/guardians before using any student images publicly.
Parents have the right to withdraw consent at any time by contacting the school administration.
Data Security
We implement appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure storage of physical and electronic records
- Access controls and authentication procedures
- Regular security assessments and updates
- Staff training on data protection and confidentiality
- Encrypted transmission of sensitive information
Your Rights
Parents and guardians have the right to:
- Access their child's personal information held by the school
- Request corrections to inaccurate or incomplete information
- Withdraw consent for certain uses of information (where applicable)
- Request deletion of information (subject to legal retention requirements)
- Receive information about how their data is being used
- Lodge a complaint if they believe their privacy rights have been violated
Cookies and Website Analytics
Our website uses cookies and similar technologies to enhance user experience and analyze website traffic. Cookies are small text files stored on your device that help us understand how visitors use our site.
You can control cookie settings through your browser preferences. However, disabling cookies may affect website functionality.
Data Retention
We retain personal information for as long as necessary to fulfill the purposes outlined in this policy and to comply with legal, regulatory, and internal policy requirements. Student records are maintained according to Ethiopian educational regulations.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify parents and guardians of any significant changes through email or school communications.
Contact Us
If you have questions or concerns about this Privacy Policy or how we handle your personal information, please contact us:
Email: info@esbfkes.org
Phone: +251 973 19 49 49
Address: Chole City, Chole Woreda, Arsi Zone, Oromia, Ethiopia
